Buying a Business Computer- A Smart SMB Owner’s Guide
When buying a business computer, there is no one-size-fits-all solution that works. There are so many computer brands and models available in the market, all competing for your hard-earned cash. The plethora of choices can be entirely overwhelming especially if you don’t really have the tech know-how to help you decide what you need.
If you are a business owner looking to purchase a business computer, here are some useful tips that can help you in your purchasing process.
Best deal at: Amazon.com
Memory size: 12 GB
Buy a machine customized to your business requirements
In today’s corporate environment, computers are part of the basic equipment a business needs for its daily operations. These devices support various tasks and help improve business productivity. Buying a business computer is an obvious necessity for most entrepreneurs but before you even go to a computer store or take advantage of that electronics sale, you have to first assess what you actually need.
It is easy to get blinded by flashy technical specifications and sophisticated-sounding computer jargon. Expect that every other salesman and how-to guide online will tell you to get the computer with the most advanced RAM, processor, storage, video cards, and other specs but also expect that this will cost you quite a lot of money.
Unless you have an unlimited budget, which is unlikely for small and medium businesses, buying a high-end computer that is not suitable for your needs can be a waste of valuable resources. At the same time, buying the cheapest computer model might not serve your purpose.
Keep in mind that different types of businesses have different technical requirements. If your employees only need computers for word processing and emails, there’s no need to buy machines with state-of-the-art graphics and video capabilities. Choose a reliable machine that will be able to handle your computing needs. On the other hand, if you’re running a graphic design business, you definitely need advanced computers that would be able to handle your design needs.
Prioritizing function is also important when deciding whether you need desktop computers or laptops. For employees who are always on-the-go like sales executives or client servicing managers, buying laptops for them would be the more logical choice. However, if you’re buying for employees who are office-based and do not work from home, desktops would make more sense.
Priorities durability when choosing a model
The business computer that you’re going to buy will be used all day long. Whether you’re buying a lower spec or a higher spec machine, it is then very important to make sure that it is durable enough to withstand long-term usage. Don’t automatically go for the cheaper model thinking that it will save you money. If a computer breaks down, this can hinder the productivity of your employees and can even affect your business output. As a result, this delay can even cost you more. However, just because a computer is expensive does not necessarily mean that it is reliable.
When selecting computers, buy from a reputable supplier or brand. You can check out reviews online or ask other business colleagues about their experience with certain models. Depending on the industry your business belongs to, inquire what similar businesses are using in order for you to be competitive. A robust and reliable machine will serve you better in the long run.
Check compatibility with other connected devices
When you want to buy a printer or other tech accessories, the first thing you’ll normally do is to check whether they are compatible with your existing computer system. You wouldn’t want to buy a printer that won’t work with the devices that you currently have. Just like choosing the right printer, you should also do this exercise when choosing a computer to purchase.
List down all your existing devices and software then take note of those that you want to keep on using. When choosing a new machine, check whether the computer will work with these devices by inquiring about its connectivity features. This will save you a lot of money because you won’t need to buy an entire set of tech accessories to go with your new machine.
Shop around for options
Buying new computers for your business can be considered as one of the major investments for your business. Technology can be quite expensive and financially draining. Because of this, it is important to practice due diligence when it comes to making that purchasing decision. Don’t be enticed by the first big box store you go to or the discount coupons offered by a popular online shopping website. When buying a business computer, look for reputable suppliers that specifically serve businesses such as yours. Get a quote from various vendors, which will allow you to make an informed choice.
Another option most business owners are not aware of is that they could choose to rent a computer system instead of buying one. Many entrepreneurs find that it’s tough to know whether you should buy your office equipment or lease it because both options do have their pros and cons. However, when it comes to business computers, what you need to do is assess whether you’re going to use the device as a permanent office fixture or if it is only going to be used on a special project or event.
For example, if you need a computer for your new receptionist, buying one is recommended because that is a permanent role in your company. Even if the employee resigns, a new receptionist will take on that position and use that computer. On the other hand, if you are running a business event, and you need additional computers for registration desks and attendees, buying these devices which are not going to be used on a regular basis would not be a smart move.
Pay extra for warranty
Many business owners skip warranties thinking that they’re unnecessary costs. However, if there is one additional feature that you should spend on, that is the warranty on your new computer. Even the best computer models are prone to breakdown so if your computer does not come with a warranty, it’s better to pay upfront for this security feature rather than be burdened with higher repair or replacement costs in the future.
One of the biggest advantages of having a warranty is the peace of mind it provides so you don’t have to worry about your computer whatever happens to it. Having this insurance is worth the extra money because you don’t have to stress too much if ever your computer fails.
When purchasing a warranty, make sure to read the fine print. Check how long the warranty is for and whether it covers hardware repairs, parts replacement, manufacturing defects, and accidental protection. Some warranties may be limited and may only cover manufacturing defects. This means that if one of your employees accidentally spilled coffee on a company laptop, then you still have to pay for the repair.
Making the smart choice
A computer is a valuable investment that could greatly contribute to your business productivity. Doing your homework by following these guidelines can make your purchasing process less stressful and could even save you time and money. Buying a Business Computer- A Smart SMB Owner’s Guide article end here.
Best deal at: Amazon.com
Memory size: 12 GB
POST CREDIT: Nathan A Sharpe
SUGGEST POST: WHY BUY A DESKTOP COMPUTER?
My name is Md. Sohel arman, Author and Founder of Tech Reviews24